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RCVS Survey of the Profession 2024: Privacy Notice

In line with the UK General Data Protection Regulation (GDPR), in this privacy notice for research participants we explain the legal basis for data processing for the `Survey of the Veterinary Profession – 2024’. This includes who will have access to your personal data, how your data will be used, stored and deleted and who you can contact with any queries or a complaint.

What is the legal basis for processing my data?

The Royal College of Veterinary Surgeons (RCVS) is the data controller for this research project. As this is a survey of the veterinary profession, as part of the RCVS’s public function it is important that the RCVS conduct a profession-wide survey to gain an insight into the veterinary profession. The RCVS will process the data for the purposes of this survey on a public task lawful basis in the public interest. The Institute for Employment Studies (IES) will be conducting the survey. For this research project, IES is a Processor and will process the data.

If you have any questions about your personal data, please e-mail RCVS at: [email protected]

Who will have access to my personal data?

The RCVS has commissioned the Institute for Employment Studies (IES) to conduct a survey into the experiences of the veterinary profession. The RCVS will contact registered veterinary surgeons and veterinary nurses directly by e-mail. The RCVS will provide information on the survey and why it is being undertaken. IES will not be given any of your personal data and will not have access to your personal data. Your responses will be anonymous.

By completing the survey, you are giving your consent to take part and for your anonymous responses to be analysed by IES and shared with the RCVS. Partial data will be included in analysis and data sharing, so you do not have to complete the survey for your data to be analysed by IES and shared with the RCVS. If you do not wish for your anonymous data to be analysed by IES or shared with the RCVS then do not complete any part of the survey.

At IES the anonymous data will be stored on an encrypted server with access restricted solely to members of the IES research team.

At the RCVS the anonymous data will be stored on an encrypted server with access restricted solely to members of the RCVS Research Team. Data will be transferred to the RCVS via a secure SharePoint folder.

How will my data be treated?

IES will analyse the survey data and provide an aggregated and anonymous report that summarises the main findings from the survey. IES will also share the raw dataset with the RCVS Research Team, so we will have access to individual-level quantitative survey responses for research purposes.

There is a small chance that, based on your survey responses, you could be indirectly identifiable in the dataset we receive from IES. However, data will be used for research purposes only and will not be viewed by anyone outside of the Research Team. To minimise the risk of indirect identification, open text questions and demographic data for groups with fewer than three respondents will be removed from the dataset provided to the RCVS. IES will analyse the free text responses and provide the RCVS with a thematic summary of responses with some illustrative quotes.

For veterinary surgeon respondents who qualified 3-5 years ago, the RCVS would like to also share data from a small selection of the questions with your veterinary school. The questions are about your experience of attending veterinary school, your year of qualification, your current type of work and any additional qualifications you hold. Your veterinary schools will not be able to identify you from your data. You will be asked for your consent for your data to be shared.

Who can I contact if I would like to withdraw my survey data?

The data you submit is anonymous so you will not be able to request for your data to be removed once you have submitted it. IES will not ask for your name and responses will remain confidential. Please take care not to identify yourself or others in your responses.

Who can I contact with a query about how my data will be used?

If you have any questions about how your data will be used, please e-mail: [email protected]

Who can I contact with a complaint?

Under GDPR you have the right to lodge a complaint with the Information Commissioner’s Office.